Every person who has access to classified information should know the rules for storing such documents. Confidential information contains particularly sensitive data about the functioning of the state, so even its accidental disclosure is associated with legal sanctions. Civil servants and public officials who have access to secret documents must have special security clearance. If you, handle confidential files, too, find out how to store them.
Effective protection of access to classified information
A classified file cabinet is the best protection against unauthorised access to restricted information. Metal file safes are used by institutions that process information on the functioning of the state on a daily basis.
Metal cabinets for classified documents are constructed in such a way that no unauthorised person can open them. Reinforced hinges and additional bolts protect against looting and burglary.
Security cabinets for secret documents are certified according to European standards. Even a safe with the lowest burglary resistance class effectively protects documents and data carriers.
Mechanical locks for classified file cabinets
Secret filing cabinets cannot have a simple key lock, as even an inexperienced thief could open it with a pick. Locks used in cabinets for confidential documents have a security certificate in compliance with the Polish and European standards (PN-EN 1300).
The simplest and standard security measure is the key lock. It is easy to use and practically faultless. The problem arises, however, when several people need to have access to a cabinet for classified documents, as each person must have their own key. Another disadvantage of this lock is that if the key is damaged or lost, it is impossible to open the door.
A very good security device is a mechanical lock with a knob. It has a high level of security and does not require a key to open the door. Unfortunately, it takes practice and a steady hand to unscrew the code. This lock is not recommended for people who are impatient or have hand trembling problems.
Check also: How to open a safe equipped with a mechanical and electronic lock?
Electronic locks used in cabinets for classified documents
A convenient way of securing a cabinet for secret and confidential documents is an electronic lock with a numerical keyboard. The ease and convenience of use make it possible for anyone who knows the code to gain access to the cabinet. However, it is necessary to remember to replace the batteries and be careful when entering the code (unauthorised persons may suspect the cipher).
Cabinets for classified documents may also have a biometric lock opened with a fingerprint. Such security is characterised by a very high level of security. Any number of fingerprints can be entered into the device's memory and allow any authorised person access to the cabinet. The disadvantage of this protection is that a minor skin damage is enough and the door can no longer be opened.
Which classified documents can be stored in armoured cabinets?
Security-certified metal filing cabinets are suitable for storing all classified documents. This information can be divided into several categories:
● top secret – information that is crucial to the security and stable functioning of the state,
● secret – documents the disclosure of which could cause serious damage and threaten international and economic interests,
● confidential – data that may affect the functioning of law enforcement agencies and impede foreign policy,
● restricted – all classified information having the lowest security classification.
A classified filing cabinet can also store personal data. GDPR regulations have forced businesses to secure employee information. Companies are increasingly choosing confidential filing cabinets to store documentation and personal data.
What else can be stored in confidential filing cabinets?
If you need a cabinet for classified documents, you should consider what other valuable things you can keep there before you buy. It's a good idea to choose a larger model of filing cabinet and set aside extra space to store things such as:
● money,
● electronic devices,
● data carriers,
● securities,
● car keys and documents.
A filing cabinet for classified documents is standard equipment in government offices and institutions. They are also used by police and military officers. However, entrepreneurs are increasingly turning to this type of protection. Do not economise and buy a cabinet with the appropriate burglary resistance certificate to ensure the highest level of security.
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